Sharp Barcode Reader MX FR43U User Manual

MX-FR43U  
Data Security Kit  
Operation Guide  
Contents  
 
Introduction  
The MX-FR43U adds a security function to the SHARP Digital Full Color Multifunctional  
System.  
When the copy, printer of a SHARP Digital Full Color Multifunctional System with the security  
function is used, image data generated in each job is encrypted, and when the job is finished, the  
encrypted data is immediately erased from the memory and hard disk.  
Note:  
To ensure that the data security function of the machine provides maximum security,  
observe the following:  
The administrator plays an important role in maintaining security. Exercise appropriate  
care in selecting the person that will assume the job of administrator.  
Be sure to change the administrator password immediately each time a new person  
takes over as administrator.  
Change the administrator password on a regular basis (at least once every 60 days).  
Do not select a password that can be easily guessed for the administrator password  
.
The setting mode (administrator) are very important for security management. If you  
leave the machine when using the setting mode (administrator), be sure to tap the  
[Logout] key to quit the setting mode (administrator). The administrator of the machine  
should inform users that they are not to access the setting mode (administrator)  
without permission.  
The customer bears responsibility for control of copies of documents made on the  
machine on the machine.  
Backing up and clearing data stored with the document filing  
function  
When the data security kit is installed, data previously stored in the machine with the  
document filing function is cleared. For this reason, any data that you need to keep is  
copied to a computer before the data security kit is installed, and then returned to the  
machine after installation and clearing of the previous data. (This work is normally  
performed by a service technician at the time of installation of the data security kit.)  
Only confidential folders can be used to return data from a computer to the machine after  
installation of the data security kit. Before returning data from a computer to the  
machine, create confidential folders if needed.  
2
 
 
About passwords for the Web page  
If an incorrect "users" or "admin" password is entered 3 times in a row when attempting  
to access the Web pages of a machine that has the data security kit installed, access to  
pages that require entry of the "users" or "admin" password will be prohibited for 5  
minutes.  
Some of the procedures for operating the machine change when the data  
security kit is installed. The manuals for the machine explain the procedures for  
operating the machine when data security kit is not installed. This manual  
explains the changes to those procedures when the data security kit is installed.  
3
 
When the data security kit is  
installed  
1
When the data security kit is installed, the following icon appears on the touch panel.  
Tap the icon ( ) to display the next screen, and then tap the icon ( ) to view  
information on the data security kit version.  
When the data security kit is installed, data remaining in the machine is automatically  
erased after each job.  
When data clearing begins, the message "Data is being cleared." appears for 6  
*
seconds .  
* The duration of the message display can be changed with "Message Time Setting" in  
the setting mode (administrator).  
(Settings (Administrator) > "System settings" > "Operation Settings" > "Message  
Time Setting")  
If the machine power is turned off while image data is being cleared from the  
hard disk drive or before a job is finished, the data may not be completely  
erased. If you do not wish to leave partially cleared data when the power is  
turned off, it is recommended that you use the program "Clear All Memory"  
(page 12 of this manual), to complete data clearing before turning off the power.  
Security settings of the data security kit  
When the data security kit is installed, settings to enhance security of the machine can be  
added. See "Security settings" (page 10 of this manual) for details.  
Document control function  
The document control function is used to embed a document control pattern on the paper  
when print jobs, copies are printed.  
The embedded document control pattern prevents secondary copying and other operations  
of a printed document. For more information, see "Document Control Setting" (page 20 of  
this manual).  
Document Filing  
To use the document filing function to store jobs in the machine when the data security kit is  
installed, set the file property to "Confidential".  
Files set to the "Sharing" or "Protect" properties cannot be stored. In addition, to print from a  
computer using the retention function, enter a password in the printer driver settings (when  
the factory default setting is in effect).  
4
 
       
When the data security kit is installed  
Authority group registration screen  
When the data security kit is installed, the following items are added to the "Authority Group  
Registration" menu screen in the setting mode (administrator). This screen is displayed by  
selecting "Settings (Administrator)" > "User Control" > "Authority Group List".  
Approve Print Jobs other than Print Hold Job  
When the [OK] key is tapped, print jobs other than hold jobs are allowed in authority  
group registration when user authentication is enabled.  
After selecting the desired checkboxes, tap the [OK] key.  
Document Filing Approval Setting  
When storing an authority group for user authentication, tap this key to select whether  
or not document filing is allowed in each filing mode and for each job type.  
To enable a filing mode, tap the checkbox of the mode to select it.  
After selecting the desired checkboxes, tap the [OK] key.  
Document filing must be allowed in the following settings.  
By default, document filing is only allowed in confidential mode.  
Allow document filing in authority group registration (this setting)  
Disabling of Document Filing in the security settings (page 17 of this manual)  
Protecting passwords  
When the data security kit is installed, passwords entered from the operation panel of the  
machine or the Web pages can be protected.  
Administrator Password/User Password  
When the data security kit is installed, password entry will be locked for 5 minutes if an  
incorrect administrator password is entered 3 times in a row when the user  
authentication function is not enabled, or if an incorrect administrator password or user  
password is entered 3 times in a row when the user authentication function is enabled.  
5
 
   
When the data security kit is installed  
Confidential folders and confidential files of the document  
filing function  
If an incorrect password is entered 3 times in a row for a specific confidential folder or  
file, the folder or file will be locked. To unlock the folder or file, use "Release Lock on File/  
Folder Operation" (page 19 of this manual).  
All files with the same user name and password can be printed at once using  
the Batch Print feature of the document filing function.  
Files that have a password different from the password that was entered at the  
time of the search will be treated as files for which an incorrect password was  
entered. For this reason, it is recommended that you avoid executing  
searches using [All Users] and [User Unknown] in so far as is possible.  
When the use of a file is prohibited, the following will apply when the document  
filing function is used:  
When batch print is performed, a prohibited file will not be printed even if it  
matches the search conditions.  
File search screen of document filing  
When the data security kit is installed, the password entry setting will not appear in the  
document filing search screen.  
Encrypted PDF  
When a job is printed by encrypted PDF direct printing, the job will appear in the spool  
queue of the job status screen and a password must be entered to begin printing.  
If an incorrect password is entered 3 times in a row when the data security kit installed,  
the message "Operation is disabled. Please see your administrator for your assistance."  
will be displayed for 6 seconds and printing will be locked.  
If you tap a file in the spool screen for which an incorrect password was entered 3 times,  
the message "The print of this job is disabled. Delete the job?" will appear.  
Tap the [Yes] button to delete the print job.  
Tap the [No] button to cancel deletion of the print job.  
To unlock the print job, use "Release Lock on File/Folder Operation" (page 19 of this  
manual).  
FTP Pull Print  
When the FTP Pull Print function is used to directly print a file on an FTP server, a "User  
Name" and "Password" must be entered when the FTP server is selected. When the  
data security kit is installed, entry will be locked for 5 minutes if an incorrect "User Name"  
or "Password" is entered 3 times in a row.  
6
 
When the data security kit is installed  
Login when user authentication is enabled  
When "User Authentication" in the setting mode (administrator) is enabled, login is  
required in the login screen before the machine can be used. When "A Warning when  
Login Fails" (Settings (Administrator) > "User Control" > "Default Settings") is enabled,  
the machine will lock for 5 minutes if login fails 3 times in a row.  
The "A Warning when Login Fails" setting is always enabled when the data security kit  
installed.  
Restrictions on tandem copying and tandem printing  
Tandem copying and tandem printing operate as shown below based on the configuration of  
the master machine and slave machine (whether or not the data security kit is installed).  
Tandem copying  
Slave machine  
Data security kit: Yes  
Data security kit: No  
The tandem function can be  
used. Data is encrypted and  
cleared from both the master  
and slave machines.  
The tandem function cannot  
be used.  
Data  
security  
kit: Yes  
The tandem function can be  
used. Data is encrypted and  
cleared from the slave  
machine.  
The regular tandem function  
can be used.  
Data  
security  
kit: No  
Tandem printing  
Slave machine  
Data security kit: Yes  
Data security kit: No  
The tandem function can be  
used. Data is encrypted and  
cleared from both the master  
and slave machines.  
The tandem function can be  
used. Data is encrypted and  
cleared from the slave  
machine.  
Data  
security  
kit: Yes  
The tandem function can be  
used. Data is encrypted and  
cleared from the slave  
machine.  
The regular tandem function  
can be used.  
Data  
security  
kit: No  
7
 
 
When the data security kit is installed  
Security Settings in the FTP Pull Print Function  
When the machine is used as a network printer and the FTP Pull Print function is used, the  
data security kit enables authentication of the user by means of a "User Name" and  
"Password" for the FTP server. (The Pull Print function allows a file on a previously stored  
FTP server to be printed directly from the operation panel of the machine without using the  
printer driver.)  
User authentication is enabled by selecting the [Enable User Authentication] checkbox on  
the machine for configuring FTP Pull Print settings. This checkbox appears when the data  
security kit is installed, and is initially selected (a checkmark appears).  
Procedure for directly printing a file on an FTP server (when  
user authentication is enabled)  
Your user name and password must be entered following selection of the FTP server  
that contains the file to be printed from the touch panel of the machine.  
When the FTP server is selected in step 3 of "DIRECTLY PRINTING A FILE ON AN FTP  
SERVER" in "PRINTER" in the User's Manual (PC), a screen will appear prompting you  
to enter your user name and password for the FTP server.  
Tap the [User Name] key to enter your user name and the [Password] key to enter your  
password. A letter entry screen will appear in each case.  
When you have finished entering your user name/password, tap the [OK] key.  
After entering your user name and password, continue from step 4 of "DIRECTLY  
PRINTING A FILE ON AN FTP SERVER" in "PRINTER" in the User's Manual (PC).  
Transferring copied data  
When the data security kit is installed and the Web pages are used to copy data stored with  
the document filing function to a computer, the copied data can only be transferred back to  
the original machine from which it was copied.  
The data cannot be transferred to another machine even if the machine conditions are the  
same.  
The [Restore from PC] key will only appear on the Web page and transfer of data back to  
the machine will only be possible when a confidential folder is selected.  
8
 
   
When the data security kit is installed  
Product Key  
To initially enable the security function, you must use "System Settings" in the setting mode  
(administrator) to enter the product key (password). The name of the system setting used  
for this purpose is "DATA SECURITY KIT". Please ask your dealer for the product key. (This  
work is performed by a service technician at the time of installation of the data security kit.)  
9
 
 
Security settings  
2
This section explains the "Security Settings" items that are added when the data security kit  
is installed.  
Using the security settings in the setting mode  
(administrator)  
Follow the procedure in "Setting Mode" of the User's Manual (PC) to configure the settings  
in the setting mode (administrator).  
For explanations of each of the settings, see the following pages.  
If an incorrect administrator password is entered 3 times in a row on a machine  
that has the data security kit installed, entry of the administrator password will be  
locked for 5 minutes.  
Settings added to the security settings  
When the data security kit is installed, settings related to security are added to the "Security  
Settings".  
Setting  
Page Explanation  
Use this to manually clear stored data  
from each area of the machine's  
memory and hard drive.  
Data*  
Select data clear items and the number  
of data clear times.  
Set the items that you wish to disable.  
17 Use this to disable specific operations  
to prevent the output of sensitive  
document data.  
10  
 
     
Security settings  
Setting  
Page Explanation  
Use this to select whether or not the job  
18 status completed job screen is  
displayed.  
Use this to select whether or not  
filenames of print jobs and destination  
names of image send jobs are  
displayed in the job status screen.  
Use this to release locked files and  
folders.  
*
When user authentication is enabled, a user cannot configure this setting even when the  
authority group gives the user the authority to configure security settings.  
(This operation can only be performed by an administrator.)  
The "Other Settings" in the above settings can also be configured in the Web  
page of the machine.  
11  
 
Security settings  
Clear Data Area  
This function is used to manually clear data saved in each area of the memory or hard disk  
of the machine.  
Clear All Memory  
This program is used to manually clear all data from the memory and hard disk of the machine.  
Note, however, that the following types of data are not cleared with this setting. Use  
following types of data.  
User Information  
Individual/Group/Program (Address only)/Resend  
Forward Information  
Step 1: Tap the [Clear] key.  
The confirmation message "Clear all memory. (Exclusive of address book/user list  
data.)" will appear.  
To return to the previous menu screen, tap the [Cancel] key.  
Step 2: Tap the [OK] key.  
The message "Please wait." appears, and then the message "Clearing all memory." is  
displayed.  
During clearing, progress will be shown as a percentage together with the number of  
repetitions.  
When clearing is completed, the confirmation message will appear.  
If you wish to cancel data clearing...  
Tap the [Cancel] key. The administrator password entry screen will appear. Enter the  
administrator password. As soon as the correct password is entered, data clearing will  
be canceled and the power will turn off briefly and then turn back on automatically.  
Even if data clearing is canceled, the data availability is not secured.  
Step 3: Tap the [OK] key to restart the machine.  
12  
 
         
Security settings  
Clear All Data in Jobs Completed List  
Use this when you wish to clear all data of the items below, which appear in the job  
status jobs completed screen.  
(The job status jobs completed screen appears when the [Complete] key (job status  
screen selector key) of the job status screen is tapped.)  
Printer user names  
Image send destinations  
Step 1: Tap the [Clear] key.  
A confirmation message prompting you to select "Yes" or "No" will appear.  
Step 2: Tap the [OK] key.  
Data clearing is executed.  
(Operation during clearing is the same as "Clear All Memory" (page 12 of this manual).  
However, it is not possible to cancel during clearing.)  
Clear Document Filing Data  
This function is used to clear data stored using the document filing function.  
Data whose property is set to "Protect" or "Confidential" is also cleared.  
[File Data (Including protected/confidential files)] checkbox:  
Select this checkbox to clear all files stored using "File" in the main folder and in custom folders.  
[Quick File Data (Including protected files)] checkbox:  
Select this checkbox to clear all files stored using " Quick File ".  
Step 1: Tap the [Clear] key.  
A confirmation message prompting you to select "Yes" or "No" will appear.  
Step 2: Tap the [OK] key.  
The selected data is cleared.  
(Operation during clearing is the same as when "Clear All Memory" (page 12 of this manual) is performed.)  
13  
 
   
Security settings  
Clear Address Book and Registered Data  
This function is used to clear the items indicated below, which cannot be cleared or  
initialized using "Clear All Memory" (page 12 of this manual) or "Restore Factory  
Defaults" (  
Settings (Administrator) > "Storing/Calling of System Settings" > "Restore  
Factory Defaults").  
The following types of data can be cleared.  
User Information  
*1  
Individual/Group/Program (Address only)/Resend  
*2  
Forward Information  
*1  
The name may vary depending on the options that are installed.  
Select this when you only wish to erase stored forwarding information.  
*2  
Step 1: Select the checkbox of each item that you wish to clear.  
Step 2: Tap the [Clear] key.  
A confirmation message prompting you to select "Yes" or "No" will appear.  
Step 3: Tap the [OK] key.  
The selected data is cleared.  
(Operation during clearing is the same as "Clear All Memory" (page 12 of this manual).  
However, it is not possible to cancel during clearing.)  
14  
 
 
Security settings  
Other Settings  
This system enables various settings such as setting the timing and the number of times  
data is automatically cleared and setting the items to prohibit operations and displays.  
Power Up Auto Clear  
This function is used to automatically clear all data in the machine when the power  
switch is turned on.  
The following types of data can be cleared.  
All Memory  
File Data(Including protected/confidential files)  
Quick File Data(Including protected files)  
Job Status Jobs Completed List  
Select the checkboxes of the data to be automatically cleared when the power switch is  
switched on. When you have finished selecting the checkboxes, tap the [Submit] key.  
No checkboxes are initially selected.  
When there is a stored image send job (network scanning job), "Power Up Auto  
Clear" will not take place when the power is turned on.  
If you wish to cancel data clearing...  
See the explanations in "Step 2" and "If you wish to cancel data clearing..." in  
"Clear All Memory" on page 12 of this manual.  
15  
 
     
Security settings  
Number of Times Data Clear is Repeated/Number of Times  
Power Up Auto Clear Program is Repeated/Number of Times  
Auto Clear at Job End Program is Repeated  
To further strengthen the security settings, you can have data clearing repeated a set  
number of times in each area.  
Tap the select box  
of each item and select the number of times that you wish data  
clearing to be repeated. When finished, tap the [Submit] key.  
Number of Times Data Clear is Repeated  
The number of times data clearing is repeated when "Clear All Memory", "Clear  
Document Filing Data", "Clear All Data in Jobs Completed List", or "Clear Address  
Book and Registered Data" is executed can be set to any number from 1 to 7. The  
factory setting is 1.  
Number of Times Power Up Auto Clear Program is Repeated  
The number of times "Power Up Auto Clear" is repeated can be set to any number  
from 1 to 7. The factory setting is 1.  
This setting is only enabled when the [Power Up Auto Clear] checkbox is  
selected.  
Number of Times Auto Clear at Job End Program is Repeated  
The number of times auto clear is repeated after each job is completed can be set to  
any number from 1 to 7. The factory setting is 1.  
About the repeat setting  
When the repeat setting (number of repetitions) is increased to enhance the security  
function, the time required for data clearing increases.  
It is recommended that you select repeat settings for "Number of Times Data Clear is  
your security needs and conditions of use.  
16  
 
     
Security settings  
Disabling of Document Filing  
This program is used to restrict the filing modes of the document filing function.  
Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be  
separately disabled in each mode in which document filing operates (Copy, Printer, Scan  
to HDD, and Image Send mode).  
Tap the checkboxes of filing modes that you wish to disable. When you have finished  
selecting the checkboxes, tap the [Submit] key.  
The property of a file that is already stored cannot be changed using "Property  
Change" (  
to a disabled filing mode.  
User's Manual (PC) "Changing the property" in "DOCUMENT FILING")  
If a certain property is disabled in "Disabling of Document Filing" and a file exists  
that was previously stored with this property, the property of the stored file can  
be changed to another property.  
When printing with the printer function, even formats for storing files that have been  
disabled with this program will appear in the Job Handling screen of the printer driver  
(
User's Manual (PC) "SAVING AND USING PRINT FILES (Force retention/  
document filing)" in "PRINTER"). However, if a disabled file format is selected when  
printing a file, the file will not be stored (only printing will take place).  
Disabling of List Print  
This program is used to disable printing of any of the following lists that are printed using  
"List Print (User)" in the setting mode (general).  
"All Custom Setting List", "Sending Address List", "Document Filing Folder List"  
Select the checkboxes of the lists for which you wish to disable printing. After selecting  
the desired checkboxes, tap the [Submit] key.  
17  
 
     
Security settings  
Disabling of Print Jobs Other Than Print Hold Job  
Printing in print mode other than from the operation panel of the machine can be  
prohibited. This setting can be used to prevent sensitive documents left on the output tray  
from being taken by a third party, which could result in the leaking of sensitive information.  
To prohibit printing other than from the operation panel, select the checkbox. To print  
when the prohibit setting has been selected, follow the steps below.  
Step 1: Set the "Retention" setting in the printer driver to [Hold Only] and select  
the print command.  
The print job will appear on the operation panel of the machine.  
Step 2: Select your print job and execute printing. (  
PRINTING" in "DOCUMENT FILING")  
User's Manual (PC) "FILE  
If "Hold After Print" or "Sample Print" is selected before the print command is  
executed, printing will not take place. However, the job will be held in the  
machine and can be printed from the operation panel using the document filing  
function in the same way as a "Hold Only" job.  
Jobs Completed List Display Setting  
You can select whether or not the job status completed jobs screen (job status screen  
selector key) is displayed.  
If you prefer not to have the information (print mode user names, image send  
destinations, senders of that are received, etc.) that is stored and shown in the job status  
completed jobs screen be displayed for security reasons, use this setting to hide the  
screen.  
To hide the job status jobs completed screen, tap the checkbox of each mode ([Print],  
[Scan]) to remove the checkmarks.  
When finished, tap the [Submit] key.  
18  
 
   
Security settings  
Job Status Display Setting  
You can select whether or not filenames of print jobs and destination names of image  
send jobs are displayed in the job status screen of the touch panel. If you do not want to  
display this information for security reasons, select the appropriate checkboxes.  
Release Lock on File/Folder Operation  
This function is used to release document filing folders and files and encrypted PDF  
files, that are locked due to the entry of an incorrect password.  
Tap the [Release] key to release all locked items. After this is done, the items can be  
manipulated. When no items are locked, the [Release] key is grayed out.  
19  
 
     
Document Control Setting  
3
Document control  
The document control function is used to embed a document control pattern on the paper  
when a copy, print job, or list print is printed.  
If a person attempts to scan a document with an embedded document control pattern on a SHARP  
machine that has the document control function enabled, the message "Document control pattern  
is detected. This job is canceled." will appear and an e-mail will be sent to the administrator.  
This prevents secondary copying and of sensitive documents.  
Document control may not be effective when certain original sizes or types,  
certain paper sizes or types, or certain settings are used.  
To enable effective operation of the document control function, observe the  
following points.  
Original  
The function may not operate correctly if the original consists of large  
proportion of photographs.  
The document control function is intended to protect text data, and thus it  
may not operate correctly if used to protect graphic data.  
Color of document control pattern  
Select a color in a color family that is different from the paper color.  
Paper on which the document control pattern is printed  
To allow selection of the colors black, cyan, and yellow, use Sharp  
recommended paper.  
White paper is recommended. If paper other than white paper is used, the  
document control pattern may not be detected and the function may not  
operate correctly.  
Use B5 or larger size paper.  
The following paper sizes can be used:  
A3W (12" x 18"), A3, B4, A4, B5, 11" x 17", 8-1/2" x 14", 8-1/2" x 13",  
8-1/2" x 11", 7-1/4" x 10-1/2"R, 8K, 16K  
(When the paper size is A4 or smaller, the paper can be used in both the  
horizontal and vertical orientations.)  
Disclaimer  
Sharp does not guarantee that the document control function will always operate  
effectively. There may be some instances in which the document control function does  
not operate effectively.  
20  
 
   
Document Control Setting  
Modes to which the document control function can be added  
The document control function can be used to print with an embedded document control  
pattern in the following modes:  
Copy (color / black and white)  
Printer (color / black and white)  
Document Filing Print (color / black and white)  
Direct SMTP Receive (black and white only)  
List Print (black and white only)  
Enabling the document control function  
To enable the document control function, follow these steps.  
Tap the [SETTINGS] key, then tap the [Security Settings] key, and the [Other Settings] key  
to display "Document Control Setting", and configure the settings.  
Settings for printing files stored by document filing  
These settings are for printing the data of copy jobs and print jobs that have been stored  
on the machine's hard drive using the document filing function. To have a document  
control pattern always printed when a stored file is printed if a document control pattern  
was printed when the job was originally executed, select the [Always Add the Pattern if  
You Print with it at Stored] checkbox  
.
21  
 
   
Document Control Setting  
Settings related to Copy/Printer/Document Filing Print modes  
Settings related to copy, print, and document filing print modes can be configured  
in the "Copy", "Printer", and "Prints (Document Filing)" fields of the document control  
setting screen.  
Document Control Print Select (Select the printing method)  
Tap the select box  
to display the list of items, and then tap one of the items to select it.  
Not Printing:  
The document control pattern is not printed.  
Always Print:  
The document control pattern is always printed.  
Allow User to Select:  
The user can select whether or not the document control pattern is printed each time he  
or she sets up a print job.  
Print Pattern Setting (Select the pattern to be printed)  
"Always Print" or "Allow User to Select" can be selected in "Document Control Print Select"  
to select a pattern setting.  
To select one of patterns 1 to 5, tap the select box  
. Tap one of the items to select it.  
If you find that the document control function cannot be used for a particular printed image,  
try changing the pattern setting (patterns 1 to 5).  
Print Color Setting (Select the color)  
"Always Print" or "Allow User to Select" can be selected in "Document Control Print Select"  
to select print color settings.  
To select the print color, tap the select box  
[Bk(Black)] :  
. Tap one of the items to select it.  
The document control pattern is always printed in black.  
[C(Cyan)] :  
The document control pattern is always printed in cyan (Only when color mode is selected).  
[Y(Yellow)] :  
The document control pattern is always printed in yellow (Only when color mode is selected).  
[Allow User to Select the Print Color] checkbox:  
When this checkbox is selected (  
), the color selected here will be the initially  
selected default color for the document control pattern. The user can change the color  
each time he or she executes a print job.  
22  
 
Document Control Setting  
Settings related to List Print modes  
Document Control Print Select (Select the printing method)  
Tap the select box  
to display the list of items, and then tap one of the items to select it.  
Not Printing:  
The document control pattern is not printed.  
Always Print:  
The document control pattern is always printed.  
Print Pattern Setting (Select the pattern to be printed)  
If "Always Print" is selected in "Document Control Print Select", a pattern setting can be  
selected.  
To select one of patterns 1 to 5, tap the select box  
. Tap one of the items to select it.  
If you find that the document control function cannot be used for a particular printed image,  
try changing the pattern setting (patterns 1 to 5).  
23  
 
Document Control Setting  
Using the document control function  
When the document control function is used, a document control pattern is printed on the  
paper on which copies, print jobs, and list prints are printed.  
Pages on which a document control pattern is printed (all modes)  
The document control pattern is printed on all pages output by a Sharp machine that has the  
document control function, including the back side of pages printed by 2-sided printing.  
When a blank page is output because an odd number of pages were printed by 2-sided  
printing, a document control pattern will not be printed on the blank page.  
When using the covers/inserts function (including transparency inserts), a document  
control pattern will be printed only on covers and inserts that are copied on. A  
document control pattern is not printed when a copy is not made on a cover or insert.  
After enabling the document control function, follow these steps to use the function.  
Using document control in copy mode  
Tap the [Others>>] key in copy mode.  
Step 1: Tap the [Document Control] key.  
The display of the [Document Control] key and the steps that follow vary  
depending on the settings configured for the document control setting.  
24  
 
 
Document Control Setting  
Settings for the document control function.  
"Others" screen  
Document Control  
Print Select  
(Copy) setting  
State of the Print Color  
Settings (copy)  
checkbox  
[Document Control]  
key display  
Following steps  
[Not Printing]  
[Always Print]  
-
Grayed out  
Highlighted  
Not available  
Go to step 2  
Highlighted  
When the key is  
tapped, a beep sounds  
to indicate that the key  
is not available.  
[Allow User to Select]  
Normal display  
Normal display  
Go to step 2  
When tapped, the key  
is highlighted and the  
function is enabled.  
Step 2: Tap the [Bk(Black)] key, [C(Cyan)] key or [Y(Yellow)] key.  
Step 3: Tap the [Color Start] key or the [B/W Start] key.  
If either the [C(Cyan)] key or the [Y(Yellow)] key is tapped in step 2, the  
[B/W Start] key cannot be pressed.  
When the color mode is single color, document control pattern printing is not  
possible.  
When combining the document control function with other functions (e.g., B/W  
Reverse, Mirror Image), document control pattern is always printed at the  
same pattern, regardless of the other functions' settings. For example, B/W  
Reverse reverses black and white of the copy image, but does not reverse the  
document control pattern printing.  
25  
 
Document Control Setting  
Using the document control function in printer mode  
When [Always Print] is enabled in [Document Control Print Select] in the setting mode,  
a document control pattern is always printed.  
If [Allow User to Select] is enabled, follow the procedure below to print a document control  
pattern.  
Step 1: Select the [Data Security Kit] checkbox in the initial settings screen  
(properties screen) of the printer driver.  
Step 2: Before executing printing, click the [Advanced] tab of the printer driver  
properties window and click the [Document Control] button.  
Step 3: Select the [Document Control] checkbox and select [Black], [Cyan], or  
[Yellow] from [Print Color].  
Using the document control function in document filing mode  
After a file has been stored by document filing using the settings configured in  
"Document Control Setting", follow the steps below to print a document control pattern.  
(For information on using files stored by document filing, see the User's Manual (PC).)  
Document Control Print Select  
When [Allow User to Select] is selected, the [Document Control] key can be tapped to  
select whether or not a document control pattern is printed. However, if the [Always Add  
the Pattern if You Print with it at Stored] checkbox is selected (  
), document control  
pattern printing cannot be canceled regardless of whether [Allow User to Select] is  
selected or not.  
Step 1: Tap the [Others>>] key in the print settings screen, and tap the [Document  
Control] key.  
If "Not Printing" is selected in "Document Control Print Select" in the document  
control settings, the [Document Control] key is grayed out to prevent selection.  
(However, for files that had document control patterns printed when the files were  
saved, the [Document Control] key can be tapped if the [Always Add the Pattern if  
You Print with it at Stored] checkbox has been selected  
control settings.)  
(
)
in the document  
26  
 
Document Control Setting  
Step 2: If the [Allow User to Select the Print Color] checkbox is selected in  
(
)
[Document Control Print Select] in the document control settings, tap the  
[Bk (Black)] key, the [C (Cyan)] key or the [Y (Yellow)] key.  
If the color mode of the stored file is set to a mode other than full color, [Bk(Black)] will be  
selected and it will not be possible to change the setting to [C(Cyan)] or [Y(Yellow)].  
Step 3: Tap the [Print and Delete the Data] key or the [Print and Save the Data] key.  
Using the document control function in List Print modes  
No special operation is required. When printing takes place, a black and white document  
control pattern is embedded according to the document control function settings.  
Body text commands for E-mail Direct Print  
The command below can be entered in the body text of a direct print e-mail to specify  
whether or not a document control pattern is to be printed.  
Function  
Command name  
Value  
Entry example  
Pattern printing  
ON/OFF  
DOCUMENTCONTROL  
ON  
OFF  
DOCUMENTCONTROL=ON  
27  
 
EX1  
 

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